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Laboratory Control Record

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1.From the Hospital Base menu, select Master Selection screen, Business Office Tables, then Maintenance Menu.
2.Select Laboratory Control Information from the Business Office table.
3.From the Lab Control Selection menu, select LAB Control Record.

 

 

Select Hospital Base menu > Master Selection > Business Office Tables > Maintenance >L > Lab Control Record

       

fig 12.1

Figure 12.1 Laboratory Control Record - Page 1

 

 

Lab Department #

       Default:        None

       Options:        Three-digit department number assigned to laboratory in Department Maintenance and page 3 of AHIS Control.

       Usage:        Controls department wide generation of venipuncture charges.

 

Duplicate Order Check

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Controls the use of duplicate order check for all clinical ancillary applications.

Y:        Activates the use of duplicate order check for all ancillary departments.

 

N:        Suppresses duplicate order checking.

 

NOTE: To suppress the duplicate order check feature for an individual department’s items, enter a “0” (zero) in field for-Dup Order CK. #Days on page 1 of Item Order Entry Information.  This will prompt the system to go back zero days to see if the item has been previously ordered.

 

 

Delta Check Mths PtTyp

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Controls the use of Delta Check feature for all departments with entries in the Reference Range Table. Pharmacy departments also                utilize the delta check option to capture creatinine results for the Creatinine Clearance calculation.

Y:        Activates the use of Delta Check for ALL departments.

 

N:        Suppresses Delta check for ALL departments.

 

Mths:  Defines the number of months the system will look back for results.

 

PtTyp:  Defines the patient stay types the system will look at for results.

 

NOTE: To suppress the Delta check feature for a department’s specific reference range entries, enter an “X” in field 11-Delta Check, on page one of the reference range entry.

 

Delta Relative Default

       Default:        Blank, no entry

       Options:        Any number from 1-100, “-99” will remove an entry

       Usage:        The value entered here is a default percent value that will be applied to all Reference Range entries with “N” in field 11-Delta Check of                the Reference Range Table.

 

Q.C. System

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Controls access to Quality Control test definition in the Reference Range table.

Y:   Activates access to option Q-Quality Control Define Test in the Reference Range table.

 

N:   Suppresses access to Quality control test definition in the Reference Range table.

 

NS Cancel Uncollected

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Determines whether nursing departments can cancel an uncollected order that has been charged.  Provides laboratory with a notification when an uncollected specimen is cancelled by nursing services.

Y:        Allows nursing to cancel an uncollected order that has been charged, a nursing cancelled order label will print with incoming orders.

 

N:        Nursing will not be allowed to cancel uncollected orders that have been charged.

 

NOTE: If nursing is not allowed to cancel uncollected orders that have been charged, a generic =>Cancel Order<= must be sent to the laboratory.

 

 

Reflex Testing System

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Controls access to reflex test criteria definition in the Reference Range table.

Y:  Activates access to option  for Reflex Test Criteria in the Reference Range table.

 

N:  Suppresses access to reflex test criteria in the Reference Range table.

 

 

Allow Access through Physician Link

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Provides Physician Link customers access to view or print ancillary results or reports. 

Y:  Allows access to Physician Link Patient Functions Screen options: 2, 6, 7, 9, A, B, and C.

 

N:  Disallows access to the above options.

 

Consolidate Lab Labels

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Allows lab labels to consolidate when orders are placed on the same account #, with the same scheduled date and time and the items are run on the same analyzer (ID switch 8).

Y:        Lab labels will consolidate. The label for the first item will print with an asterisk, indicating that more than one test was ordered.

 

N:        Lab labels will not consolidate. All Labels will print.

 

Consolidate Time Allowed

       Default:        1 minute

       Options:        1-5 minutes

       Usage:        Allows lab orders to consolidate when they are placed on the same account number. Defines the time limit that the system uses to consolidate orders that are run on the same analyzer.  This field defines the time limit from 1 to 5 minutes (default is one minute).  When the table is set to '0', the consolidation logic is that the orders must be collect within the same minute.

 

 

Referring Facility Information

 

Fields 10 through 15 define specimen types for the ASTM Bi-directional Interface application.

Control switch 1 on field for Control Switches of the Item Master is used for order consolidation and to indicate specimen type.  The entry in switch 1 must match one of the corresponding entries in fields 10 through 15.
All items sent to the reference laboratory that requires refrigerated specimens must have an “R” in control switch 1.

Examples:

(ID Switch 1)        Specimen Type

                               R                Refrigerate

                               F                Frozen

                               A                Ambient

 

label Record "M"/R# OR "D"OB

       Default:        M = Medical Record number

       Options:        M = Medical Record number 

               D = Date of Birth                  

       Usage:        The entry in this field determines whether the Medical Record number or Date of Birth will print on type                A, B or C collection labels. Type D labels include both DOB and Medical Record number.  See label                samples at the end of this chapter.

 

Test-Name Label Type/SSN/S&R

       Default:        A

       Options:        A, B, C, D , E, or J

       Usage:        Controls the type of laboratory labels printed with each laboratory order.

A –Procedure label includes patient name, account number, room number or location, age, sex, ordering physician, test name, order number, scheduled date and time, and either medical record number, date of birth or admit date.
B –Procedure label prints patient name, account number, order number, scheduled date and time, and test name. 

Collection label has spaces for writing collection information.

C –Procedure label prints a barcode and includes the patient name, account number, test name, order number and scheduled date/time. Collection label has spaces for writing collection information.

 

 

D –This variation includes an aliquot label.

Procedure label includes: patient name, account number, room number or location, age, date of birth, ordering physician, medical record number, test name (bold print), order number (bold print), scheduled date and time, and specimen requirement.

 

Aliquot label includes the patient name, account number, test name, order number and scheduled date/time.

 

Collection label includes social security number and spaces for writing collection information. 

E –Barcode label includes: patient name, account number, test description, barcode of order number, and schedule date and time/priority.  This label is placed on the specimen tube prior to processing through the instrument. 

                               

J –Barcode label which includes aliquot labels

Procedure label includes:  patient full name, account number, date of birth, location, patient type, test description, barcode of order number, and schedule date and time/priority. 

 

Aliquot Label includes: Patient name, account number, date of birth, order number, and test name.

 

Social Security Number(SSN)

       Default:            Y

       Options:          Y (yes) or N (no)

       Usage:             Yes will allow the patients’ social security number to print on type D and E labels only. No will prevent                the patients’ social security number from printing on D and E labels.

 

Specimen Collection/Request Labels

       Default:            B

       Options:          N(none, B(both), S(specimen collection), or R(request label)

       Usage:            This option controls the printing of Specimen collection and Request labels.

           N:  Neither the Specimen collection or Request label will print

           B:  Both the Specimen Collection and Request label will print

           S:  Only the Specimen Collection Copy will print

           R:  Only the Request Label will print.

 

NOTE: See examples at the end of this chapter.

 

 

Require Spec. Receiving info

       Default:        N (no)

Options:        Y (yes) or N (no)

Usage:        Controls whether order entry maintenance ,Received field, must have an entry prior to result entry.

Y:        System will require entry of received information in addition to collection information for each order prior to result entry.

 

N:        System will allow result entry regardless if received information has been entered.

 

 

Auto Print Pat Types

       Default:        Blank, no entry

       Options:        Blank, Patient types: 1, 2, 3, 4, 5

       Usage:        Controls printing of preliminary reports in laboratory for designated patient types. Reports will print to printer defined in field Result Printer/Type. Up to five patient types can be entered.

 

Result Printer/Type

Default:        Blank, no entry

Options:        Line 1-printer designation:

       S – Workstation

               Three-digit line printer number defined in device control table

       Line 2-printer type

       Okidata model 192 – M                                Okidata model 393 – E                

       Okidata model 292 – M                                Seikosha SBA 10AI – E

       Okidata model 320 – M                                TI MicroLaser XL   - P

       Usage:        Identifies the printer used for automatically printing the preliminary reports in the laboratory, used in conjunction with Auto Print Pat Types.  If this field is left blank, preliminary results will not print to the designated printer in laboratory.

 

NOTE: When the printer type is changed in the Type Printer field of port maintenance in the device control table, this field will update accordingly.

 

 

Label Printer/Type

Default:        S-Workstation

Options:        Line 1-printer designation

               S – Workstation

               Three-digit line printer number defined in device control table

               Line 2-printer type

               Okidata model 320 – M

               Zebra label printer model

Usage:        Identifies the laboratory label printer.

NOTE: Exports defined in the device control table for department PC’s or CRT’s will override the entry made in this field.

NOTE: When the printer type is changed in field 22 of port maintenance in the Device Control Table, this field will update accordingly.

 

Print Location Copy

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Controls Report Location prompt when printing Lab Results by Physician and Physicians with Pending.

Y:        Will present the optional sort for Lab Results By Physician and Lab Results By Physician With Pending for the Report Location indicated on the patient functions screen.

 

N:        Will not prompt for Report Location when printing the above reports.

 

Display/Default Incoming Lab

       Default:        Line 1-Display “Label” prompt: N (no)

               Line 2-Default number of labels displayed: 0-zero

       Options:        Line 1 Y (yes) or N (no)

               Line 2 Number from 0-9

        Usage:        Entries in this field control whether the “HOW MANY LABELS“ prompt appears when printing Incoming Orders, for Collection Labels.  The second line defines the default number of Collection Labels that will print.

The first space determines if prompt for collection labels will be displayed from Incoming Orders.

 

The second space is for the default number of labels displayed.

 

NOTE: If extra collection labels are needed, the default can be overridden when printing Incoming orders

 

Default Dept Order Labels

       Default:        0-zero

Options:        Number from 0-9

Usage:        For orders placed within laboratory, this field determines the default number of labels displayed in the prompt at order        verification.

 

Offer Result Transmit Menu

This field is under development.

 

 

If Error Log Printer/Type

       Default:        S-Workstation

       Options:        Line 1-printer designation

       S – Workstation

       Three-digit line printer number defined in device control table

       Line 2-printer type

     Okidata model 192 – M

       Okidata model 393 – E                

       Okidata model 292 – M

       Seikosha SBA 10AI – E

               Okidata model 320 – M

       TI MicroLaser XL   - P

       Usage:        If the hospital has an ASTM Reference Lab Interface error messages, exceptions and transmission reports will automatically print to                the printer designated here.

 

NOTE: When the printer type is changed in field 22 of port maintenance in the device control table, this field will update accordingly.

 

Using Multiple Species

       Default:        N (no)

       Options:        Y (yes) or N (no)

       Usage:        Creates option for multiple species in the Reference Range table.  System will refer to field for Species on the patient functions screen to use species-specific reference ranges.

Y:        Activates species-specific reference ranges.  Field “F” on the Patient Functions menu must have the appropriate species entered prior to result entry. 

 

N:        Will not prompt for species-specific reference ranges.

 

NOTE: Species choices are “H”uman,“E”quine, “F”eline, “C”anine, and “B”ovine.  The system will default to “H”uman if no entry is made in field F on the Patient Functions screen.